City Clerk

The City Clerk's Office maintains all of the official records for the City of Sterling, including local birth and death records, and issues the City's business licenses. To obtain a record or license, visit us at the Coliseum or contact us by phone or email for more information.

Unfortunately, applications cannot be completed over the phone or the internet as signatures are required.

Birth Certificates

If you were born in the eastern portion of Whiteside County you are able to obtain a copy of your birth certificate at the City Clerk's Office.  You must be 18 years of age or older or the parent/legal guardian on the birth certificate to receive a copy of the birth certificate. There is a $15 fee for the first copy and a $6 fee for each additional copy of the same birth certificate. 

Death Certificates

If your immediate family member passed away in the eastern portion of Whiteside County you may obtain a copy of the death certificate at the City Clerk's Office.  You must be 18 years of age and an immediate family member of the deceased.  There is a $20 fee for the first copy and a $10 fee for each additional copy of the same death certificate.  

By downloading these forms at home, you can complete them at your leisure and save you time when you visit us. Please visit the Birth and Death Certificates. 

Business Licenses and Parking Permits

The City Clerk's office issues various business licenses as well parking permits. Please visit our Licenses page to download the appropriate forms. Parking Permits are $10 per month, payable quarterly.  For information regarding parking permit availability please call or visit the Clerk's office.

More About the City Clerk's Office

The City Clerk's position is one of the oldest in the history of municipal government, dating back to the city secretaries and remembrancers of ancient Greece. The office of the Clerk dates back to 1272 in London. Today, the City Clerk continues to perform the same duties as did the forbearers: record keeping and maintaining the official history of the City.

The City Clerk now:

• Records the proceedings of public meetings, such as council meetings
• Publishes ordinances and hearings in the local newspaper
• Acts as the registrar of vital statistics
• Administers oaths
• Acts as the local election authority
• Issues licenses and permits as prescribed in City Ordinances

Interestingly, the City Clerk has custody and control of the City Seal, which the Clerk may affix and attest to all municipal documents. The City Clerk is appointed by the Mayor with Council's consent.